University of Missouri Medieval Re-enactment Society By-Laws

Article I - Executive Officers

• Each executive officer shall be in good academic standing at the University of Missouri - Columbia, and must abide by all rules and regulations set forth in the M-Book.
• All officers shall have completed at least one semester at the University of Missouri - Columbia and be enrolled in the upcoming semester before they are elected to office.
• Officers must have a 2.0 GPA or above, and be registered for at least 6.0 credit hours through the University of Missouri.
• Officers shall be elected during the first organized meeting of each winter semester. Incumbent officers shall have the option to run for re-election.
• Officers shall begin their terms on April 1st and shall serve until April 1st of the following year.
• Vacancies in office shall be filled at the next organized meeting following the resignation or removal of an officer. Vacancies in office shall be filled following the same procedures as annual elections.
• Candidates for Executive Board positions shall announce their bids to the membership prior to election.
• Voting shall be by secret ballot. Officers will be elected by a simple majority or quorum. Quorum is constituted by 2/3 of the entire membership.

Article II - Executive Powers and Duties

• President
• The President of the MRS shall preside over all business meetings of MRS and shall be representative of MRS.
• The President shall maintain contact with the organization's advisor and keep the advisor informed about and up-to-date with MRS's agenda.
• The President shall be informed of the duties of all executive officers in order to help coordinate the organization's activities.
• The President shall submit a complete report of work done during his/her term of office for the succeeding president.
• Vice-President
• The Vice-President, in the absence of the President, shall perform the duties of the president.
• The Vice-President shall establish and maintain relationships with schools and organizations outside of the Columbia community, and keep records of any programs of interest to MRS.
• The Vice-President shall submit a complete report of the work done during his/her term of office for the succeeding Vice-President.
• Historian
• The Historian shall record the minutes of each business meeting.
• The Historian shall keep attendance records for each business meeting.
• The Historian shall maintain and update the files and archives of MRS as needed.
• The Historian shall establish and maintain relationships with organizations in Columbia and keep records of programs of interest to MRS that occurs within the community of Columbia.
• The Historian shall be responsible for attaining a group picture of MRS's membership during his/her term.
• The Historian shall submit a complete report of the work done during his/her term of office for the succeeding Historian.
• Treasurer
• The organization shall keep a complete record of expenses of the organization's functions
• The Treasurer shall authorize organization expenditure with the approval of the Executive Board.
• The Treasurer shall authorize the organization's yearly budget wit the assistance of MRS's advisor and the Executive Board.
• The Treasurer shall give financial reports to the organization at each business meeting.
• The Treasurer shall oversee any funding-raising events sponsored by MRS.
• The Treasurer shall submit a complete report of the work done during his/her term of office for the succeeding Treasurer.
• Standing Committee Chairs
• Standing Committee Chairs shall present any program proposals from their committee meetings.
• Standing Committee Chairs shall present any program proposals from their committees to the entire Executive Board.
• Standing Committee Chairs are responsible for overseeing any programs their respective committees propose. This includes working with administrators, reserving rooms, contacting agents, and other duties needed to ensure the success of a program.
• Standing Committee Chairs shall be selected after executive officers have been elected. Incumbent Chairs may re-apply for their current position at this time.
• All chairs shall begin their terms on the day after the last day of classes in May and shall serve until the last day of classes of the following winter semester.
• Vacancies shall be filled at the discretion of the Executive Board.
• Each Standing Committee Chair shall submit a complete report of the work done during his/her term of office for the succeeding committee chair.

Article III - Removal

• Any member may make a movement for the removal of any officer providing that she/he has evidence based on the grounds of removal.
• Grounds for removal include the inadequate fulfillment of duties, or the violation of any city, county, state, national, or international laws.
• A 4/5 vote by the membership is needed to remove an officer. 2/3 of the entire membership is needed for a quorum.
• Any member of the Executive Board or member of the committee of the chairperson in question may recommend the removal of a Standing Committee Chairs to the Executive Board. A simple majority in the Executive Board is needed to remove a Standing Committee Chair.

Article IV - Executive Board

• The Executive Board shall consist of the President, Vice-President, Historian, and Treasurer.
• The Executive Board members shall meet when called by the President. However, any member of the Board may also petition the President to call a meeting.
• The Executive Board shall select Standing Committee Chairs from a pool of applicants after interviewing all the prospective candidates.
• The Executive Board shall review recommendations for the removal of Standing Committee Chairs and may remove a chairperson if it is deemed necessary.
• All decisions will be passed with a simple majority or quorum.

Article V - Advisor

• At least one faculty or staff member (at least 0.75 FTE) shall be selected to serve as advisor to the Executive Board, Programming Board, and members of MRS.
• If necessary, the Executive Board shall select a new advisor with the approval of the membership.

Article VI - Meetings

• The entire membership of MRS shall meet no less than once a month. The Executive Board shall determine specific dates.
• The Executive Board may call emergency meetings.
• Meetings will be open to all interested students unless the purpose of the meeting is to discuss personnel matters or decisions.

Article VII - Parliamentary Authority

• MRS shall follow parliamentary usage and practices as stated in Robert's Roles of Order Revised at the discretion of the Executive Board.

Article VIII - Compliance Clause

• We agree to abide by the established Student Organization and Student Life Policies listed in the Collected Rules and Regulations of the Board of Curators (M-Book) as well as all University and UM system rules, regulations, policies, and procedures, as well as all federal, state, and local laws.